The society committee glossary.
AOA, CGHS, sinking fund, quorum. What each term means, in plain English.
22 of 22 terms
A
- AGM (Annual General Meeting)वार्षिक आम सभा
- The yearly meeting of all members of a society or association, where accounts are approved, the budget is passed and, in many societies, the committee is elected.
- AMC (Annual Maintenance Contract)
- A yearly contract with a vendor to service equipment such as lifts, DG sets, pumps, STPs and fire systems on a fixed schedule.
- AOA (Apartment Owners' Association)
- The body of apartment owners that manages common areas of a building or complex. In Uttar Pradesh, AOAs are formed under the UP Apartment Act, 2010.
B
- Bylawsउपनियम
- The written rules of a society or association covering membership, the committee, meetings, finances and the use of common areas.
C
- CAM charges (Common Area Maintenance)
- Charges for maintaining shared spaces such as lobbies, lifts, gardens and corridors, usually billed per square foot or per flat.
- CGHS (Cooperative Group Housing Society)
- A housing society where members jointly own the land and building through a cooperative. Common in Delhi, especially Dwarka, and registered under the state cooperative societies act.
- Circularपरिपत्र
- A written notice from the committee to all residents announcing a decision, a rule change or upcoming work.
- Conveyance deed
- The legal document that transfers ownership of the land and common areas from the builder to the society or association.
D
- Daily help
- Domestic workers such as cooks, maids and drivers who enter the society every day and are usually registered at the gate.
- Defaulter
- A member whose maintenance or other dues remain unpaid past the due date set by the committee.
- DG set (Diesel Generator)
- The backup power generator that runs lifts, pumps and common lighting, and sometimes flats, during power cuts. DG usage is often billed separately.
F
- Fire NOC
- A No Objection Certificate from the fire department confirming that a building's fire safety systems meet requirements. High-rises must renew it periodically.
G
- General bodyआम सभा
- All members of the society taken together. Major decisions, such as amending bylaws or approving large expenses, need a general body resolution.
L
- Lift licence
- The periodic permission from the state lift inspectorate to operate a passenger lift, issued after inspection.
M
- Maintenance chargesरखरखाव शुल्क
- The regular amount each flat pays towards running the society: staff salaries, security, housekeeping, utilities for common areas and repairs.
- Managing committeeप्रबंध समिति
- The elected group of members, typically a president, secretary, treasurer and members, who run the society day to day.
O
- Occupancy certificate (OC)
- The certificate from the local authority confirming a building was built to the approved plan and is fit to live in.
Q
- Quorumकोरम
- The minimum number of members who must be present for a meeting's decisions to be valid, as set by the bylaws.
R
- RWA (Resident Welfare Association)
- A registered association of residents of a colony, sector or housing complex that manages common services and represents residents to civic authorities.
S
- Sinking fund
- A reserve fund collected over time for major future repairs such as repainting, waterproofing or lift replacement.
- STP (Sewage Treatment Plant)
- The plant that treats a society's wastewater so it can be reused for gardening and flushing or discharged safely.
T
- Tank cleaning
- Periodic cleaning and disinfection of overhead and underground water tanks, usually every six months.